What are labels?
With labels you can organise tasks independent of projects. Each task can have as many labels you want. You can either add them, in the quick add bar by typing @ and then your label name:
Or you can add them in the edit view on any task:
With labels you can group tasks together by keywords across projects. In this part of the series, I want to give you some ideas, how to better use labels. Here are a few approaches on how to use labels in Todoist. They can also be combined, like I do it.
Why not group up tasks by time that they need to be done? The thoughts behind it are very easy: You got 20 minutes but no idea what to work on but want to be productive? Check your list for either 2 x 10min tasks or a single 10min task. So here are the labels I use to group my tasks by time consumption:
- 10 min
- 15 min
- 30 min
- 45 min
- 60 min
We all have good days, but also days, that just suck. But if you are like me, I still want to get something done. So I also have labels based on my overall feeling or my mental state. Do I feel totally productive in the morning and could pull out some trees, than I work on primetime tasks. When I am totally exhausted after the day and can’t think of writing another line of code or working on systems without breaking them, I grab the braindead list. So here are my three labels for energy levels:
My overall feeling is mostly binary. So either rockin shit of the list or brain dead after to much primetime. So middle isn’t used that much. But you can customize it, they way you want.
As one of these digital natives, I own multiple devices to get stuff done. My MacBook, an iPad, an iPhone and a PC. They all have different purpose, I can use them all for different tasks. So why not combine that with your task list? For example I do most of my writing on the iPad and edit it later on my MacBook. So all of my writing tasks are labeled with iPad. Whenever I am on a longer commute or waiting for someone, I can pull out my iPad, grab my list and start to work on it. The same thing goes for the PC and the MacBook. When I sit on them, I have my list next to me. So here are my labels based on devices:
This is the type I use rarely, because I can do most of my work location independent. But since I also use Todoist for organising my private life, some tasks need to be done at home. And therefore a this labels.
- on the run
Some things like phone calls, also receive the on the run task. Because I can do almost any phone call, when I am in the car, or walking somewhere.
That’s the most obvious part. Group your tasks together by a theme, like writing. Here is a short list of some themes I use.
Yep, there are a few approaches on how to use labels in Todoist. As I have mentioned earlier I can combine them a lot to always know what to work on, even if I do not have a plan prepared for that time.
What are your techniques for labeling your tasks, or do you label them at all? Let’s talk about it, in the comments. And don’t forget to subscribe to my newsletter and follow me on social media!