You have been waiting for that, admit it! Additionally to the Let’s work Category, I want to add this resource to my blog, where you can take a look, which app I use for what.
On some apps, there will be separate blog posts, on some even videos. Most of the apps are available for Android and iOS, if not, I will tell you. Let’s get started.
As a productivity geek, it’s should be obvious that this is the first topic. A smartphone is not a Gameboy for I don’t even have a single game installed on it. I use it mostly for planning my day and keeping me on track and here is my selection of apps, that supports me with it.
Pomodoro is one of my biggest helper for staying productive AF. I used different timers to get my 25 minutes of productivity, but one stands out. Either they had no task management built in or their task database. But I don’t need another task management tool since I manage all my todos in Todoist. PomoDone does all things right since you can simply connect it to Todoist, JIRA and much more. It has a simple interface, no fancy animations. Just right for getting shit done. For now, it is available for Mac OSX, Linux, Windows, and Android. I talked to the developers, and they are working on an iOS version, but still, have some issues to solve.
Is it hard for you, to keep your fingers from the phone all the time? Then you should give Forest a try. The goal is to keep a virtual tree growing. You set a timer, for example, 25 minutes and your tree starts growing. The tree grows as long as you don’t close the app. As soon as you close it, the tree dies. And this should make you sad. For motivation, you can build your little forest on the screen from day to day. The app is available on Android and iOS.
If you want to work on yourself and want to change your life, developing habits and maybe also getting rid of habits is crucial. Read 25 pages a day, write 1000 words a day, are some of mine for example. I tried multiple apps for tracking my habits, for instance in Todoist, but now I got a separate solution for this.
Momentum is simple as hell. You set a habit and just tick it every day you did it, and get a green square. And the cool thing is, it’s also available as a widget in iOS today view. Momentum is only available for the iPhone. For Android, I tried HabitBull, which is also a nice app.
Just doing something all day won’t get you anywhere. So it’s important to plan your day. I am not the pen and paper guy, I want a cloud-based solution, so I have my tasks accessible anywhere.
For managing my tasks, I use Todoist. You can structure your todos in projects, labels, and priorities. Todoist also supports due dates, repetitive tasks and few more options and motivates you with karma. I am about to write a whole post in Let’s work about Todoist. The link will appear here, as soon as it’s online.
Todoist also has some team features, but when it comes to professional software development and managing a Scrum team, nothing beats JIRA from Atlassian. It’s not cheap, but it’s worth every penny. Together with the full Atlassian stack like Confluence and Bitbucket/Stash, it’s just excellent for every tech company. A JIRA app is available for Android and iOS.
Documentation / Storage / Ideas
I don’t know how to call that point exactly, but it’s something like the headline. As I want to live my life as paperless as possible, I need a place to store my documents, sketch ideas, write my blog posts and also share knowledge with coworkers.
In my personal life I use Evernote to manage all my documents, store content from the web, make quick notes and much more. Since Evernote is available for all major platforms, it makes an excellent second brain for me. There will be a more in-depth blog post in Let’s work.
At work, I prefer Atlassian Confluence to store my documents and share knowledge. Confluence integrates great with Jira, so I can easily attach docs to a ticket and vice versa. Like for Jira, there’s an app for both, Android and iOS.
I hate emails. I get tons of emails each day. But of course, I need to deal with that shitload some way. And good software can be a huge timesaver here.
Since I switched to a MacBook I started using Airmail as my mail solution, also on the iPad and iPhone. It supports a lot of filters and just looks awesome. Same here, there will be a separate blog post about it.
As my primary phone I still use a Samsung Galaxy S7, so Airmail is sadly not available here. On Android I prefer Google Inbox as it does an excellent job in filtering. But it only works right with Gmail boxes. As I host my mail server myself, it’s ok, but not like with Gmail addresses.
They can be useful, but also can be a pita. Depending on who you work with, you may have lots of messaging platforms to deal with.
My personal all time favorite. As I am well connected to Google anyway, I tried hangouts some years ago and I am still totally happy with it today. Hangouts supports text messaging, voice chat and also video conferences with multiple attendees. Another cool option is the screen sharing to show coworkers what you are up much. It’s available on all platforms since it’s a web app and only needs plugin.
Since I have to use various messengers like HipChat, Hangouts, Skype and more, I don’t want to download a single app for everything. Franz offers great solutions and just combines all the web apps in a single tabbed window. You can control the notifications and sound of each app individually. It is also available on all platforms and supports every messenger I know 😉
If you are living in the digital world, it’s okay to have hundreds of accounts, for online shops, platforms like Google and Facebook, email boxes and many more. But using the same password everywhere sucks and is insecure. Remembering 100 different passwords isn’t easy though.
As the name implies, this will be the last password you have to remember, so choose a strong one. LastPass can save all of your passwords online. The store them encrypted and decrypt them with your master password on your device. LastPass can not only save passwords but whenever you register at an online service LastPass can generate a new one and remember it for you. So in 95 % of the cases, I don’t even know how the password looks like. It is available on all major platforms and has apps for Android and iOS.
If you don’t feel comfortable saving your passwords in the cloud you can keep them offline on your device with KeePass. I haven’t used it in the past years, but it always worked, so I thought I put it here. It is also available for all the key platforms.
These are the app I use on various topics. Of course I will keep you updated when something changes. If you have any suggestions for another app, use the comments. What’s your favorite app? Write it down in the comments and don’t forget so subscribe to my social media channels and on youtube!